GPG-B1-2019-141-SUPPLY, DELIVERY, INSTALLATION, TESTING & COMMISSIONING OF BRAND NEW LINEAR ACCELERATOR W/ STEREOTACTIC RADIO SURGERY (SRS) & STEREOTACTIC BODY RADIOTHERAPY (SBRT) CAPABILITY & W/ RELA

Date Published: 2020-01-06
Date Closing: 2020-03-05 13:00:00
Category: Radiological/Diagnostic Equipment
Budget: 300,000,000.00
Procuring Entity: Philippine International Trading Corporation
Area of Delivery:
Classification: Goods
Procurement Mode: Public Bidding

This Opportunity has Expired

Project Description:

INVITATION TO BID

SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING OF BRAND NEW LINEAR ACCELERATOR WITH STEREOTACTIC RADIO SURGERY (SRS) AND STEREOTACTIC BODY RADIOTHERAPY (SBRT) CAPABILITY AND WITH RELATED SPECIALTY WORKS FOR THE UNIVERSITY OF THE PHILIPPINES (MANILA) ? PHILIPPINE GENERAL HOSPITAL (UPM-PGH)

Bid Reference No. GPG-B****
Approved Budget for the Contract: ?300,000,000.00

1. The Philippine International Trading Corporation (PITC) and the University of the Philippines (Manila) ? Philippine General Hospital (UPM-PGH) intend to apply the sum of Pesos: Three Hundred Million Pesos (?300,000,000.00) being the Approved Budget for the Contract (ABC) to payment under the contract for the Supply, Delivery, Installation, Testing and Commissioning of Brand New Linear Accelerator with Stereotactic Radio Surgery (SRS) and Stereotactic Body Radiotherapy (SBRT) Capability and with Related Specialty Works for the University of the Philippines (Manila) ? Philippine General Hospital (UPM-PGH)

Description Total ABC
(VAT Inclusive)
(?) Funding Source Bid Security:
Bid Securing Declaration OR Cashier?s/ Manager?s Check equivalent to at least 2% of the ABC (P) Cost/Price
of Bid Documents
(cash payment only) (?)
Supply, Delivery, Installation, Testing and Commissioning of Brand New Linear Accelerator with Stereotactic Radio Surgery (SRS) and Stereotactic Body Radiotherapy (SBRT) Capability and with Related Specialty Works for the University of the Philippines (Manila) ? Philippine General Hospital (UPM-PGH) 300,000,000.00 A.R. No. CMDM# 1610.084 ? Bid Securing Declaration
? Cash or Cashier?s/ Manager?s Check* equivalent to at least 2% of the ABC
? Bank Guarantee/ Bank draft or Irrevocable Letter of Credit to at least 2% of the ABC*
? Surety bond callable upon demand to at least 5% of the ABC** 50,000.00
*Only those issued and confirmed by a Local Universal or Local Commercial Bank
**Must be callable upon demand issued by a Surety or Insurance Company duly certified by the Insurance Commission as authorized to issue such bond

2. Bids received in excess of the ABC shall be automatically rejected at Bid opening. Late bids shall not be accepted.

3. PITC and UPM-PGH now invite bids from Suppliers who are themselves Manufacturers or Local First Tier Distributors of the principal manufacturer for the Supply, Delivery, Installation, Testing and Commissioning of Brand New Linear Accelerator with Stereotactic Radio Surgery (SRS) and Stereotactic Body Radiotherapy (SBRT) Capability and with Related Specialty Works for the University of the Philippines (Manila) ? Philippine General Hospital (UPM-PGH) (hereafter referred to as GOODS).

However, foreign manufacturers must be represented by Philippine-based company.

?First Tier Distributor? shall mean a Philippine company directly appointed by the principal manufacturer of the equipment with ongoing business relationship over the last five (5) years, regardless of the type of equipment/products carried for the principal manufacturer.

4. A prospective Bidder must have completed a Single contract of similar nature within last five (5) years amounting to at least fifty percent (50%) of the ABC of the item being bid.

Similar contract shall mean ?Radiographic Equipment?.
5. Completion Period: Completion of the project including delivery, installation, testing and commissioning should be within five hundred fifty (550) calendar days.

Design within 30 calendar days upon receipt of Notice to proceed
Dismantling and Decommissioning of Existing Cobalt Machine within 100 calendar days upon receipt of Approved Schematic Architectural and Engineering Design Brief/Proposal based on UPM-PGH issued Architectural Design Brief
Construction of Bunker within 130 calendar days upon receipt of Certificate of Site Readiness from UPM-PGH OETS
Installation and testing of LINAC Machine within 110 calendar days upon issuance of Certificate of Inspection and Work Accomplished from UPM-PGH OETS
Commissioning of Linear Accelerator within 80 calendar days after the winning bidder has issued the acceptance certificate indicating that all applicable and required tests have been satisfactorily met
Licensing within 70 calendar days upon issuance of Commissioning Report by a certified Radiation Oncology Medical Physicist
Initial Clinical Use within 30 calendar days upon receipt of the License to Operate issued by DOH-FDA-CDRRHR
TOTAL 550 calendar days

Project Site: University of the Philippines (Manila) ? Philippine General Hospital (UPM-PGH)

6. Open competitive bidding procedures will be conducted using a non-discretionary ?pass/fail? criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (R.A.) 9184, otherwise known as the ?Government Procurement Reform Act?. All particulars relative to this bidding including Eligibility Checking, Bid Security, Evaluation and Post-Qualification Procedures and Award of Contract shall be governed by R.A. 9184 and its 2016 Revised IRR.

7. The complete set of Bidding Documents may be acquired by interested bidders during office hours (8:00am-4:00pm) but not later than 4:00pm upon payment of a nonrefundable fee as indicated above. The Bidding Documents shall be received personally by the prospective Bidder or his duly authorized representative upon presentation of proper identification document.

It may be also downloaded free of charge from the website of the PhilGEPS and the PITC website, PROVIDED that bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

For the Pre-Bid Conference, bidders are encouraged to send their authorized technical representatives or personnel who are familiar with the bid requirements and will prepare the documents for the bidder.

8. Interested bidders may obtain further information from PITC and inspect the Bidding Documents at the address given below during office hours.

9. The Schedule of Bidding Activities shall be as follows:
ACTIVITIES TIME VENUE
1) Sale and Issuance of Bidding Documents 8:00 AM to 4:00 PM only Mondays to Fridays
starting 06 January ****/F NDC Building, 116 Tordesillas St., Salcedo Village, 1227 Makati City
2) Pre-Bid Conference 13 January 2020, 3:00PM 5/F Conference Room, NDC Building, 116 Tordesillas St., Salcedo Village, 1227 Makati City
3) Submission and Opening of Bid Documents 17 February 2020, 3:00PM 5/F Conference Room, NDC Building, 116 Tordesillas St., Salcedo Village, 1227 Makati City

10. Interested bidders may obtain further information from the BAC Secretariat c/o Ms. Ana DG. Asprec at the 5/F NDC Building, 116 Tordesillas Street, Salcedo Village, 1227 Makati City, from 8:00 AM to 4:00 PM only, Mondays to Fridays starting 06 January 2020, or call tel. No. **** loc. 308. However, any queries relative to the contents of the bid documents and the project requirements can only be made by suppliers not later than ten (10) calendar days prior to the Submission and Opening of Bids.

11. PITC reserves the right to accept or reject any bid proposal, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected Bidder or Bidders.

PITC BIDS AND AWARDS COMMITTEE I
Posting of Invitation to Bid and Bidding Documents on 06 January 2020 @ PhilGEPS, and PITC Bulletin Board.