1 lot Decontamination Tent (see drawing details), PR # 468-20

Date Published: 2020-05-27
Date Closing: 2020-06-23 13:30:00
Category: Safety and Occupational Products
Budget: 1,077,000.00
Procuring Entity: City Of Bais, Negros Oriental
Area of Delivery: Negros Oriental
Classification: Goods
Procurement Mode: Public Bidding

This Opportunity has Expired

Project Description:

Republic of the Philippines


The City Government of Bais invites interested bidders to apply for eligibility and to bid to be used for Incident Command System (ICS) operations for COVID-19 and any public health outbreak, viz:

PR NO. ****
1 1 lot Decontamination Tent (see drawing details) Php 1,077,000.00
2 3 units Canopy (fabrication) 3x6 (see drawing details)
3 20 units Canopy (fabrication) 3x3 (see drawing details)
4 2 units Push Cart
Size 24"x 36", 300 kgs
Platform Trolley
5 1 unit Flood light w/ built-in generator
Max Height 4.5/5.5m
Section: 3/4 section
Lifting: Manual Lifting
Light: LED
Light Power: 4x100W
Total Lumen: 4x11000Lm
Generator Power: 1-8kw
Cooling System: Air-cooled
Fuel: Gasoline
6 50 pcs Cadaver Bags (brand new)
L:76"-90", W:35"-36",
Waterproof cloth, made of PVC, double plane
Strap w/ zipper
7 3 units Water Tank (portable)
10,000 liter capacity

The approved budget for the contract is to be taken from Bayanihan Grant to Cities and Municipalities (BGCM). Partial bids are allowed, however, bids received in excess of the ABC shall be automatically rejected at bid opening.

In order to qualify, bidders should conform to the eligibility criteria as prescribed under Sec. 23 and 25 of the Revised IRR-A of R.A. 9184.

Bidding will be conducted through open competitive bidding procedures using non-discretionary "pass/fail" criteria as specified in the revised IRR-A of R.A. 9184. As such non-submission of any of the required documents will result in the disqualification of the bidder.

Due to COVID-19 Pandemic and Quarantine regulations of every provinces, presence of the bidders is not necessary. The Bids and Awards Committee (BAC) allows the submission of bids through electronic means submission through courier services.

The following documents are required for submission:


1. Registration Certificate from DTI for Sole Proprietorship, SEC for Corporation or CDA for Cooperative.
2. Valid and current Mayor's Permit where the principal place of business of the bidder is
3. BIR Registration Certificate with Taxpayer?s Identification Number.
4. Statement of the bidder of all its ongoing and completed government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and
complexity to the contract to be bid, within the relevant period where applicable.
The statement shall be supported with a copy of the contracts/Purchase or Job Orders; and end-users acceptance or delivery receipt duly acknowledged.

The bidder must have completed within a period of five (5) years from the date of submission and receipt of bids, a single contract that is similar to the contract to be bid whose value must be at least fifty (50%) percent of the ABC.

However, in the case of Expendable Supplies, said single contract must be at least twenty five (25%) percent of the ABC, or;

The bidder should have completed at least two (2) similar contracts and the aggregate contract amounts should be equivalent to at least the percentage of the ABC as required above.

5. Certificate of Product Registration (CPR) from Food and Drug Administration (FDA). (for Medicine Only)
6. Certificate of Good Manufacturing Practice from FDA. (For Medicine Only)
7. Batch Release Certificate from FDA. (For Medicine Only)
8. If the supplier is not the manufacturer, certification from the manufacturer that the supplier is an authorized distributor/dealer of the product(s)/item(s). (For Medicine Only)
9. License To Operate (FDA). (For Medicine or Medical Supplies/Equipment)
10. Certificate of Accreditation from Bureau of Local Government Finance (BLGF) (For Accountable Forms
11. Audited financial statements, showing, among others, the bidder's total and current assets and liabilities, stamped "RECEIVED" by the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission.
12. The bidder's computation for its Net Financial Contracting Capacity (NFCC) must at least be equal to the ABC to be bid, or a commitment from a Universal or Commercial Bank to extend a credit line in favor of the bidder if awarded the contract to be bid (CL) must at least be equal to ten percent (10%) of the ABC to be bid.
13. Valid Joint Venture Agreement (JVA), in case venture is already in existence.
14. The bid security shall be in an amount equal to a percentage of the ABC in accordance with the following schedule:

Form of Bid Security Amount of Bid Security
a) Cash, Cashier's/Manager's Check, Bank Draft/Guarantee
confirmed by a Universal or Commercial Bank.

Two Percent (2%)
b) Irrevocable Letter of Credit issued by a Universal or Commercial Bank; provided, however, that it shall be confirmed or authenticated by a Commercial or Universal Bank'; if issued by a foreign bank.
c) Surety bond callable upon demand issued by a surety or
insurance company duly certified by the Insurance Commission as authorized to issue such security. Five Percent (5%)
d) Bid Securing Declaration

Prospective bidder may also submit bid securities in the form of Cashier's/Manager's Check, Bank Draft/Guarantee, or Irrevocable Letter of Credit from other banks certified by the BSP as authorized to issue financial statement. Bids and bid securities shall be valid for a reasonable period as determined by the head of the procuring entity, but in no case shall exceed 120 calendar days from the date of the opening of bids.

15. Production/Delivery Schedule.
16. Manpower Requirements
17. After-Sales Service/Parts (if applicable)
18. SWORN STATEMENT by the prospective bidder or its duly authorized representative as to the following:
(a) It is not blacklisted or barred from bidding by the GOP or any of its agencies; office corporations, or LGU's, including foreign government/foreign or international financing institutions whose blacklisting rules have been recognized by the GPPB;
(b) Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statement and information provided therein are true and correct;
(c) It is authorizing the Head of Procuring Entity or the duly authorized representative/s to verify all documents submitted;
(d) Authority of the signatory;
(e) Disclosure of no relationship;
(f) Certification on bidder's responsibilities;
(g) It comply with existing labor laws and standards, in the case of procurement of services;
(h) It did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project activity, and
19. Technical Specifications (with brochures, if applicable).
20. Certificate of PhilGEPS Registration
21. Tax Clearance
22. Latest Income and Business Tax Returns (monthly or quarterly)


(a) Bid prices in the Bill of Quantities

Failure to submit the above requirements on time or a finding against the veracity of such shall be ground for the forfeiture of the bid security and disqualify the bidder for award.

Performance security and warranty shall be governed by the provisions of Secs. 39 and 62, respectively, of the revised IRR-A of R.A. 9184.

Bid documents can be obtained upon payment of non-refundable fee equivalent to the total amount of the ABC of the items in which interested bidders intend to bid, in accordance with the Guidelines on the Sale of Bidding Documents, Appendix 25 of the Revised IRR of R.A. 9184:

Approved Budget for the Contract (ABC) Maximum Cost of Bidding Documents
(in Philippine Peso)
500,000 and Below 500.00
More than 500,000 up to 1 Million 1,000.00
More than 1 Million up to 5 Million 5,000.00
More than 5 Million up to 10 Million 10,000.00
More than 10 Million up to 50 Million 25,000.00
More than 50 Million up to 500 Million 50,000.00
More than 500 Million 75,000.00

Bid documents can be obtained at the BAC Secretariat, Office of the Bids and Awards Committee, this city, Tel. No. (****, anytime during office hours; and can also be inquired for further information or particulars.

All other particulars relative to the procurement process shall be governed by the Revised Implementing Rules and Regulations of R.A. 9184 otherwise known as the Government Procurement Reform Act.

Pre-Bid Conference will be on June 4, 2020, 1:30 P.M. at the City Budget Office, 2nd Floor, City Hall Annex Building, this City.

Eligibility requirements including Technical Documents and Financial documents shall be submitted together each in separate sealed envelopes duly marked as such on June 23, 2020 at the City Budget Office, 2nd Floor, City Hall Annex Building, this city, at 1:30 PM at which date, place, and time said envelopes shall be opened in the presence of the members of the BAC, the attending bidders, the observers, or their duly authorized representative. Late and unsealed bids shall not be accepted.

The City Government of Bais reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at anytime prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

(City Budget Officer I)
BAC Chairman